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Office Administrator Malta (Part-time)

Office Admin

Branch Manager


MuchBetter is an eWallet app spearheading innovation in payment technology. We specialise in providing the perfect eWallet solution in more than 180 countries, for now more than 1,000,000 customers. MuchBetter brings together a team of tenacious thought-leaders, re-imagining the business model of payment services and pushing the boundaries and capabilities of a payment app.

With offices in the UK, the Isle of Man, Spain, Lithuania and Costa Rica, our team is multicultural, and our workspace is a place for creativity, change, innovation and collaboration. We employ people who think outside the box, share ideas without restrictions, take pride in supporting the wider team, and are not afraid to ask questions.

The Role

You will be part of a team that is at the very heart of our organisation and will be crucial to the smooth set up and running of the Malta office. Your main responsibility will be to take ownership of the Key Fob distribution. You will be extremely confidential, highly organised, and be able to work in a structured way as well as able to tackle a myriad of different tasks. You will be based in the Malta office to be on hand if needed. The day-to-day duties will vary daily, and your duties can be very broad in scope depending on the time of year and priorities.

Key Tasks

  • Reception duties.
  • In charge of all EU key fobs distribution
  • Organising and sorting post, main contact for DHL.
  • Being the point of contact for suppliers and ensuring office supplies and resources are restocked.
  • Water, coffee, fruit, snack levels –keep an eye on them and order in advance.
  • Manage the Fire and safety of the office –ensure we have Fire Marshalls as legally required. Book training and ensure all certificates are up to date.
  • Key contact with local telecommunications contacts and administer Mobile phone contracts.
  • Meeting conference, and event planning when required.
  • Assist administration tasks as and when required.
  • Work on Projects as and when required.
  • Provide general support to visitors when required.

Qualifications/Experience required

  • Office experience of 2+ years
  • IT skills (Good word and excel)
  • Organised person who remains calm under pressure.
  • Experience of working with a broad workload.
  • Approachable and friendly person with great verbal and written communication skills.
  • Highly personable and enjoys helping and supporting people.
  • Bookkeeping experience would be advantageous
  • Negotiation skills for making orders and agreements with suppliers.
  • Ability to think on your feet and working to tight deadlines.
  • Create thinker and keen to make process improvements.
  • Being one step ahead all the time.
  • Problem solving.
  • Decision making.


  • A competitive salary
  • 1 extra day annual leave for your birthday
  • Employee Assistance Programme
  • Amazing social events and fun working environment
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